Home Initial Set Up in EnrolHQ Email Signatures

Email Signatures

By mario· Mar 09, 2026 · Initial Set Up in EnrolHQ

Creating a New Signature

Every email template has an ‘Email Signature’ dropdown that allows you to select the email signature used. Sometimes it is necessary to sign off as the Principal, other times as the Registrar and sometimes as the ‘Director of Communications’ for Events/Interviews.

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To set up signatures, you will need to get an HTML script from the IT team. IT is usually responsible for setting up the HTML signatures in Outlook and the same HTML can be copied and pasted into EnrolHQ.

  • Email Settings > Signatures

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This area of the Email Settings gives you raw HTML access to set up Email Signatures. For example, if you want to include a school crest and style the text of your email signatures in a particular way then you can use the raw HTML to create the signature. Please get in touch with EnrolHQ support if you are not sure how to use this feature, we will help schools create these HTML signatures.

An example to copy and paste is provided below. Replace with your own school details and change the colour to school colour (your school’s IT or Marketing Department will know the hex code):


First name Last Name | Position at School
School Name
School Street Address, School Suburb State Postcode
Tel: 02 1234 1234 | Fax: 02 1234 1235 | Direct: 02 1234 1236
Email: firstname.lastname@schooldomain.nsw.edu.au | www.schooldomain.nsw.edu.au


Disclaimer: The content of this e-mail is intended solely for the use of the individual or entity to whom it is addressed. If you have received this communication in error, be aware that forwarding it, copying it, or in any way disclosing its content to any other person, is strictly prohibited. If you have received this communication in error, please notify the author by replying to this email immediately.

Using the above HTML, your signature will look like this:

Example Signature

NOTE: The file name of the GIFs - the filenames MUST NOT have the ‘@’ character in it and that causes all sort of problems.

Make sure the name of the image files to have no @ symbol. Just smgslogo-2x.png and smgs-banner-2026-2x.gif (replace @ with -)

Using HTML to Recreate your Existing Signature

Follow these steps to recreate your email signature from your Mailbox.

  • Send yourself an email
  • Right click on the signature and select Inspect

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  • Select the HTML to be copied from the Inspect window by moving the mouse around and opening any closed
sections until you have highlighted just what is needed, starting with

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  • Right click and select Edit as HTML
  • Select All and Copy into an HTML converter such as wordtohtml.net

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  • Make any adjustments required in the Visual HTML Editor such as removing additional line spaces, then select Cleanup HTML

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  • Copy to clipboard
  • In EnrolHQ to to Email Settings > Signatures > Create. Give your signature a name and Ctrl+Shift+V paste into the Signature Template

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  • Save

If your signature contains images, you will need to change the source of the image file to one that is hosted within EnrolHQ.

  • Right click on the image within your signature and Save Image As

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  • Email Settings > Templates > Custom > Add
  • Add the image into the Message Template

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  • Right click on the inserted image and select “copy image address”
  • Now go back to the signature [Email Settings > Signatures] and paste in the image link where needed. You will need to add the link address between the HTML

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To test the signature:

  • Email Settings > Templates > Account > Edit (any template)
  • Add the Email Signature

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  • Use the Preview function to select any Student Profile and view it.

When you are happy with the signature, you can delete the custom email template containing the images.