Participating schools are the other schools your teams play against. Setting them up means fixtures can pick from a known list of opposing schools, the right contact details are on file, and reports can group fixtures by opposition.
Where to manage participating schools
Go to Co-Curricular → Settings → Participating Schools → New school.
Fields
- Name — the school’s name as it should appear on fixture lists.
- Short name — optional abbreviation used where space is tight (e.g. mobile app fixtures).
- Address — main address. Used to default to a venue when fixtures are at the opposing school.
- Contact email and Phone — for the school’s sport or co-curricular office. Used for fixture coordination outside PortalHQ.
- Emblem — optional uploaded image. Shown on fixture cards and (in some setups) on the live scoreboard.
- Activities — which activities your school competes in against this opposition. Optional but helpful: limits the school dropdown on fixture creation to only the relevant activities.
- Default school — tick on your own school’s record to mark it as the home team default.
Using participating schools on fixtures
When you create a fixture session, the Opposing team dropdown filters by the participating schools your school plays for that activity. The fixture then carries the school’s name, emblem and address through to:
- The session detail page.
- The fixture list shown to parents and students.
- The mobile app.
- Live scoreboards (if used).
Your own school as a participating school
Your school typically has its own participating-school record marked as the default. Local fixtures (home games) use this record for the home team. Away games use your school as the home team and the visiting school as the opposing team.
Editing and retiring
- Edit details any time — changes propagate to all fixtures (past and future).
- Untick Active (if available) or remove from activity dropdowns to retire a school without breaking history.
Multi-school competitions
If your activity participates in a competition with many schools (e.g. an inter-school association), add every school in the association as a participating school. Then fixtures throughout the season pick from that list.
For one-off matches against schools you don’t normally play, add the school just for that fixture.
Tips
- Keep names consistent with how the schools refer to themselves. St Mark’s Anglican School vs St Marks Anglican — pick whichever matches their own branding so emails and fixture lists look right.
- Upload emblems where you have them. Visual recognition makes the fixture list much easier for students and parents to scan.
- Update contact details when you find out they’ve changed. A correct fixtures coordinator email saves hours of back-and-forth across the season.