Teams sit one level below activity groups. They’re the actual rosters that play matches and attend sessions — Under 15A, Open Firsts, Soprano Section. Most activity groups have multiple teams; some run as one big group with no team structure (choirs, clubs).
When you need teams
Use teams when:
- The activity is competitive and students need to be sorted into grades.
- You run separate trainings or fixtures for different ability levels.
- You report on participation per team rather than per activity group.
Don’t use teams when:
- The whole activity group does the same thing together (large choir, social club, debating squad).
In the latter case, tick No teams on the activity group (see Setting up activity groups) and students are added directly to the group.
Creating teams
From the activity group page, choose New team.
Fields:
- Name — Under 15A, Open B, Tenor Section. Whatever your school’s convention is.
- Activity group — pre-filled to the group you’re adding the team to.
- Sort order — controls how teams appear on the activity group’s team list. Lower numbers first.
- Year groups — optional restriction on which year levels can be in this team.
- Coach — assigned later (see Assigning staff, coaches and students to groups).
- Default venue — the venue the team’s home fixtures usually run at. Inherited as the default when creating sessions.
Save.
Adding students to a team
Two patterns:
- From the signup list — once parents/students have signed up to the activity group, the signup list shows everyone unallocated. Drag students into teams.
- Direct add — from the team detail page, search for and add specific students. Bypasses the signup workflow (useful for late additions).
See Assigning staff, coaches and students to groups for the full workflow.
Moving students between teams
To move a student up or down a grade mid-term:
- Open the team they’re currently in.
- Find them in the roster.
- Choose Move to team and pick the new team.
The move is logged. Their attendance history stays with them — the move is forward-looking only.
Removing students
Removing a student from a team takes them out of the team but keeps them on the activity group (so they can be added to a different team). To remove them from the activity group entirely:
- Open the activity group.
- Find the student in the signup list.
- Choose Withdraw.
Withdrawals are logged for reporting and audit.
Coaches and assistant coaches
Each team can have one or more staff/coaches assigned. The first staff member with the is_coach flag is the lead coach for the team — they appear on roll-marking and incident forms as the responsible adult.
See Assigning staff, coaches and students to groups.
Reporting
Teams roll up into activity group reports — total students per team, attendance percentage per team, incident counts per team. The team is the most granular level for most reports.
Tips
- Name consistently. Under 15A sorts before Under 15B; 15A sorts after 14B. Pick a convention and stick to it across activities.
- Don’t over-segment. Two teams of 10 are easier to manage than ten teams of 2. Reserve fine-grained teams for activities that genuinely need them.
- Plan team count up front. Adding a team mid-term is fine, but reorganising students across newly-added teams is more work than getting it right at signup.