The fee schedule is the core of the calculator. You add one entry per year level you offer, with the term and yearly tuition figures. If you operate multiple campuses, you add one entry per year level per campus.
Where to set them up
Go to Fee Calculator → Fees. You’ll see the list of year-level fees already configured. Use Add fee to create a new one, or click an existing fee to edit.
Fields
Level
The name of the year level as parents will see it — e.g. Year 1, Kindergarten, Year 12. Keep the format consistent across all entries so the calculator sorts cleanly.
Term fee and Yearly fee
The base tuition for the first child in a family:
- Term fee — the amount charged each term.
- Yearly fee — the total annual tuition.
Most schools quote either term fees or yearly fees in their marketing. Fill in whichever is relevant — the calculator displays whatever has a value.
Per-child fees (built-in discount method)
If you’ve chosen the built-in discount method (see Configuring sibling discounts), you’ll see additional fields for the 2nd, 3rd, 4th and 5th child:
- Term fee child 2 through Term fee child 5
- Yearly fee child 2 through Yearly fee child 5
Fill these in with the discounted amount for each subsequent sibling — e.g. 30% off for the second child, 50% off for the third, and so on. These fields are ignored if your school uses the percentage-based discount method instead.
Service charges
- Term service charge — per-term flat amount added to every child in this year level (e.g. ICT levy, building fund). Never discounted regardless of sibling count.
- Yearly service charge — same idea, charged annually.
Use service charges for line items the school doesn’t want to discount. Use tuition (Term/Yearly fee) for the main fee that can be discounted.
Campus
If your school has campuses set up, pick which campus this fee applies to. The same year level on a different campus needs a separate fee entry. See Configuring multi-campus fees.
If your school has no campuses, this field is hidden.
Ordering
A number used to sort year levels on the calculator. Lower numbers appear first. Set this if you want to control the order — otherwise the calculator falls back to ordering by yearly fee (highest to lowest), which is the order used for applying sibling discounts.
Discount applies
A tickbox. When unticked, this year level’s fee is never discounted — even if there are multiple children in the family. Useful for year levels where you want to maintain full price regardless of siblings (e.g. specialist programs, pre-school).
When ticked (the default), sibling discounts apply normally.
Sibling discount ordering
The calculator sorts children by their year level’s yearly fee, highest to lowest. The most expensive child pays full price; subsequent children get the discount. This means a family with a Year 12 and a Year 4 always pays full Year 12 fees and the discounted Year 4 fee — never the other way around.
If you set the Ordering field manually, that overrides the cost-based sort. Use this if you want to force a particular sibling order (e.g. always charge full price for primary, discount secondary).
A typical setup
For a school offering K–12 on a single campus with built-in discounts:
- One entry per year level (Kindergarten, Year 1, Year 2, …, Year 12) — that’s 13 entries.
- For each entry, the first-child fees, the 2nd–5th child fees (the discounted ones), and any per-term/year service charges.
For a multi-campus school: multiply by the number of campuses. A two-campus K–12 school typically has ~26 entries.
Updating fees year-over-year
When your fees change at the start of a new year:
- Open each fee entry.
- Update the term and yearly amounts.
- Update the service charges.
- Save.
Use entry years to project forward; you don’t need to enter future years’ fees by hand. The current year’s fees in this list, plus the increase percentage from each entry year, gives the projected figure.
What if a year level shouldn’t appear on the calculator
If you want to hide a year level from parents (e.g. you’ve stopped offering it):
- Delete the fee entry. The year level disappears from the calculator.
If you want to keep the data for reference but make it invisible to parents, there’s no hide flag — delete is the only option. Export your fee schedule first if you might need it later.