Sending Alerts

To create an alert for an activity group, navigate to the Alerts menu item Define which session, activity group or team to send the alert to Define a subject and …

Setting up Automatic SMS for Unexplained Absences

Navigate to an Activity Group detail page Click on “SMS Settings”. Fill in a message for the SMS and a delay in minutes for the SMS sent out to parents …

Managing Signups

Navigate to the Signups menu item. Here Co-Curricular Admin can view all signups of an activity group and allocate the student to a group or to a team from one …

Setting up Activity Content

Navigate to Activity Content in the menu. Here Co-Curricular Admin can view and set up content (images, descriptions, pricing) and manage viewing access for activity groups shown to Parents in …

Administering the Rolls and Attendance

Navigate to the Roll Report page Here staff can view completed and incomplete rolls. Staff can view attendance and follow up with any unexplained absences.

Using The App

Staff or coaches who have been assigned to an activity group can mark the roll for a particular session on the day. On the day of the session staff will …

Recording Parental Permission Flags

Navigate to the Parental Permissions page. Here staff can view and add Parental Permission Flags which appear in the roll for staff/coaches to see. These can be permissions for the …

Creating known Absences

Explained absences can be created from the “Explained Absences” menu item. Click the “Record Absence” button to record a new absence for a student. Absences will appear on the roll …

Setting up Fixtures

Note: There is a Term filter to see different term activity groups. Published fixtures then appear in the Mobile App and website for parents to see. Navigate to Sports Fixtures …

Setting up Venues

Navigate to Venues to create new venues Add venue information and assign activities to the venue.

Setting up Participating Schools

From the Teams page navigate to Opposing Schools & Teams Add opposing schools. Here you can set the team, activities and venues associated with the school. Set one of the …

Assigning Teachers in Charge to Activities

Navigate to an Activity by clicking on “Activity Settings” from an Activity Group detail page. Click “Assign TICs” and assign staff using the form TICs have permission to mark rolls …

Assigning Staff, Coaches and Students to Groups

Navigate to an Activity Group detail page Click on the Actions button for one of the teams and click ‘Assign Staff’ or ‘Assign Coaches’ depending on which user type you …

Setting up Activity Groups

Create a new Activity from Settings > Manage Activities. Here you can define the name, its category, pricing for Signups and which Year Groups are available to sign up to …

Setting up Teams

Navigate to the Teams list page Assign an activity to the team - this enables the team to be found when assigning the team to an Activity Group.

General Overview of Groups and Teams

Students are assigned to teams within an Activity Group. Staff can allocate the students to teams within an Activity Group from the activity group detail page. Staff and coaches can …

Overview