Overview
Is a tool that helps parents calculate school fees depending on their child/s year of entry or campus choice. This feature can calculate the total fee for a family with several children at once and can be set up to …
Is a tool that helps parents calculate school fees depending on their child/s year of entry or campus choice. This feature can calculate the total fee for a family with several children at once and can be set up to …
Bus management is used by schools that need to manage the movement of children onto relevant buses. This module displays bus arrival times and calls the kids to the bus stop once the bus arrives. A staff member can easily …
To create an alert for an activity group, navigate to the Alerts menu item Define which session, activity group or team to send the alert to Define a subject and message of the alert Choose a notify method Click Preview …
Navigate to an Activity Group detail page Click on “SMS Settings”. Fill in a message for the SMS and a delay in minutes for the SMS sent out to parents after an unexplained absence has been marked in the roll.
Navigate to the Signups menu item. Here Co-Curricular Admin can view all signups of an activity group and allocate the student to a group or to a team from one place. Staff can also edit the signup to change the …
Navigate to Activity Content in the menu. Here Co-Curricular Admin can view and set up content (images, descriptions, pricing) and manage viewing access for activity groups shown to Parents in the activity signup experience.
Navigate to the Roll Report page Here staff can view completed and incomplete rolls. Staff can view attendance and follow up with any unexplained absences.
Staff or coaches who have been assigned to an activity group can mark the roll for a particular session on the day. On the day of the session staff will navigate to the Roll Marking link inside their PortalHQ Mobile …
Navigate to the Parental Permissions page. Here staff can view and add Parental Permission Flags which appear in the roll for staff/coaches to see. These can be permissions for the student to leave a venue early, or any you create. …
Explained absences can be created from the “Explained Absences” menu item. Click the “Record Absence” button to record a new absence for a student. Absences will appear on the roll on the day they are marked. These absences appear in …
Note: There is a Term filter to see different term activity groups. Published fixtures then appear in the Mobile App and website for parents to see. Navigate to Sports Fixtures Select a session date and activity group to create fixtures …
Navigate to Venues to create new venues Add venue information and assign activities to the venue.
From the Teams page navigate to Opposing Schools & Teams Add opposing schools. Here you can set the team, activities and venues associated with the school. Set one of the participating schools as the ‘Default School’ - this is your …
Navigate to an Activity by clicking on “Activity Settings” from an Activity Group detail page. Click “Assign TICs” and assign staff using the form TICs have permission to mark rolls for the entire activity’s groups.
Navigate to an Activity Group detail page Click on the Actions button for one of the teams and click ‘Assign Staff’ or ‘Assign Coaches’ depending on which user type you would like to add. Staff will have more permissions in …
Create a new Activity from Settings > Manage Activities. Here you can define the name, its category, pricing for Signups and which Year Groups are available to sign up to in the activity Signup form for parents. Activity categories can …
Navigate to the Teams list page Assign an activity to the team - this enables the team to be found when assigning the team to an Activity Group.
Students are assigned to teams within an Activity Group. Staff can allocate the students to teams within an Activity Group from the activity group detail page. Staff and coaches can be assigned to an Activity Group within the activity group’s …