Every time a parent calculates fees and asks for an email copy, PortalHQ saves the submission — their name, contact details, the children they entered and what was calculated. The submissions list is a lightweight lead pipeline for prospective families …
The Fee Calculator is designed to live on your school’s main website, not on PortalHQ. Parents reach it from your Fees page, your enrolments page, or wherever you put it. Setting that up is a one-time job for whoever runs …
The Fee Calculator’s behaviour, appearance and email content is controlled from a single Calculator Settings record per school. This is where you tailor labels to match your school’s terminology, swap the default email text for something on-brand, and apply a …
Entry years let parents calculate fees for children starting in future years — typically a prospective family looking at what will it cost when our child reaches Year 7 in three years’ time? — without you having to manually maintain …
If your school operates across more than one campus and the fee schedule varies between them — different tuition, different service charges, different year-level offerings — set up campuses in the Fee Calculator so parents can pick the right one …
A family fee is a flat charge that applies once per family, regardless of how many children are enrolled. Use it for line items that don’t scale with child count — capital works levies, parent association fees, building funds. When …
Most schools discount tuition for families with more than one child enrolled. The Fee Calculator supports two ways of expressing this — pick the one that matches how your fee schedule is documented in print. The two methods Built-in (per-child …
The fee schedule is the core of the calculator. You add one entry per year level you offer, with the term and yearly tuition figures. If you operate multiple campuses, you add one entry per year level per campus. Where …
A booking event runs through three phases — being set up, open for bookings, and closed. PortalHQ gives you a few different ways to control when parents see it and when bookings can come in. This article covers the toggles, …
Reminder emails go out to everyone with an active booking the day before (or whenever you choose) so parents don’t forget about the slot they claimed. They’re configured per event. Where to set them up Open the event and find …
A submission is one booking — one student, one parent, one optional session, and any custom form responses. As the event approaches, the submission list is what you hand to whoever is running the event. Where to find submissions Open …
Eligibility is the list of students whose parents can book into an event. A slip prerequisite is a permission slip that must be submitted before booking is allowed. Together they decide who can book and what they have to do …
A group is a set of related booking events run as a single logical series. Parent-teacher interviews held across Monday, Tuesday and Wednesday of the same week are the typical example: three separate events, one group. Groups give you two …
Most booking events benefit from collecting a few extra fields at booking time — which teacher do you want to meet?, any dietary requirements?, who is attending?. PortalHQ handles this by linking each booking event to a custom form built …
Sessions break a booking event into time slots that parents pick from. Use them whenever the event has fixed appointments — parent-teacher interviews, careers chats, music auditions, anything where one parent meets with one staff member at a specific time. …
A booking event is a single bookable item on a single date. This article covers creating one. Sessions, custom forms, groups and reminders are separate steps once the event exists. Starting the form Go to Booked Events → Add event. …
Locations and email routing tell PortalHQ where events happen and who to notify when requirements change. Setting these up properly is what turns the Events module from a calendar into a coordination tool. Locations Locations are the venues at your …
Event types and approval chains are the backbone of the Events module. They decide what kinds of events your school runs and, for each kind, who needs to approve before it goes on the calendar. This is a setup task …
iCal feeds let staff, parents and students subscribe to the school calendar from Apple Calendar, Outlook, Google Calendar or any other app that supports the standard. Subscribed calendars update automatically — new and changed events flow through without anyone having …
The public website calendar is what unauthenticated visitors see — typically embedded into the school’s main website. Events on the public calendar are visible to anyone, so they go through an extra confirmation step before they’re displayed. How public visibility …