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01

Sentral

Sentral provides an extensive API with a ton of functionality. Currently, we consume the following data, but this will be expanded during 2024: Student records with IDs, house, photos etc. Staff records Parent records Student timetables Calendar events Subjects and …

02

Edumate

Edumate’s API keeps growing and we’re constantly trying to keep up with it and offer more value to PortalHQ clients. Currently, we consume the following data: Student records with IDs, house, photos etc. Staff records Parent records Student diary for …

03

Synergetic

Synergetic is another SIS we integrate with. Using their API, we consume the following data: Student records with IDs, house, medical alerts Staff records with ID Parent records Student and staff timetables Student subjects and classes, campuses, rooms Basically, everything …

04

TASS

TASS (The Alpha School System) is the first SIS we ever integrated with. Using their API, we consume the following data: Student records with IDs, house, photos, some of the UD fields for alerts and NCCD etc. Staff records with …

05

Integrations Overview

TASS Synergetic Edumate Sentral Canvas Edge (NZ) Identity Providers and SSO PortalHQ APIs

06

Newsroom News API

Newsroom provides the endpoints for news items and newsletter issues including image paths, story text, classifications, dates and published/not published flags so that data can be rendered in websites and apps. You simply need to make a GET request to …

07

Newsroom Contacts API

The following are available. Contact bulk create/update Contact bulk delete Contact bulk retrieve

08

Configuring senders and Newsroom settings

Main Business Settings Main Business Settings such as name, slug, domain, logo etc. Main Business Settings Colours Mail Delivery Settings Default email address, from name, Mailgun server details, API credentials etc. Mail Delivery Settings Layouts These are frontend layouts in …

09

Reviewing campaign performance

Campaign Overview Report: Within 10 minutes of sending, the campaign overview report will appear. Campaign Stats include: Emails Sent - Total Emails Sent (NB: duplicates will be removed on sending so this number may appear smaller than the scheduled number) …

10

Building and reusing email templates

A template is a reusable email design. Saving a campaign as a template means future campaigns can start from that design rather than from scratch or a blank canvas. For schools that send regular emails — weekly newsletters, monthly updates, …

11

Replicating an existing campaign

One of the easiest ways to get started on a campaign is to replicate an existing campaign. This function will allow you to replicate the content without having to recreate it. Steps To create an exact replica of your campaign …

12

Creating a campaign

*Video to be inserted here! Campaign Details Setting up the sending details for a campaign is an important step to take. For each campaign, the following details are required: Title* Title used in reports, stats and archives (internal reference only …

13

Segmenting your contact database

The filters available is dependent on the Custom Fields created under settings. Your list imports need to have data associated in these fields in order for you to dynamically segment your database.

14

Importing and syncing contacts

Preparing an import file You most likely have your contacts in spreadsheet of some sort. Now it’s time to prepare this spreadsheet for import. Step 1 is to create a new list. Step 2 is to go to the ‘Import …

15

Submissions and publishing

Submissions are the individual contributions that make up a newsletter issue. Each is written by a staff member, tagged to a section and reviewed by the editor before publication. How submissions work The workflow: Editor opens the next issue and …

16

Building an issue with sections

Create an Issue: Issue Reference: The Title of your Issue (eg Week 2, Term 3 2019). Slug: This is what the url of your newsletter will. It is used for public viewing (eg week-2-term-3-2019). Newsletter submission cut-off date: The date …

17

Getting started with Newsroom

We call our stories ‘News Items’, our newsletters ‘Issues’ and our email cover letters ‘campaigns’. In this article, you’ll learn the basics of Newsroom. Some quick notes: Before you can create a campaign in Newsroom, you’ll need a list. To …

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